Plot Progress

Built for land developers

Run every parcel from first look to last closed lot.

Prospecting, entitlement, construction, lot sales and the money behind them, in one place your whole company can use, with your builders, lenders and vendors working in it too. Not a spreadsheet, not a whiteboard, not a project tool pretending to know what a takedown is.

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No card required · unlimited users · your company at yourcompany.plotprogress.com

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The problem

A subdivision lives in six places at once. None of them agree.

The schedule is on a whiteboard

Which lots the builder owes this quarter, who is chasing the stormwater permit, when paving starts. It gets erased. Then somebody asks.

The money is in four spreadsheets

Bids, the budget, deposits in, bank paybacks out, and the QuickBooks file that agrees with none of them. Every number typed twice.

The paper is in email

The signed LPA, the plat, the plan set, and the tax bill for lot 41 that nobody saw. The one that becomes a lien.

Plot Progress was built inside a working land developer, on real subdivisions, with the people who chase the permits and count the lots. It knows what a takedown is because it had to.

How it works

One record per parcel, for the whole life of the deal.

A prospect becomes a project without copying anything. The pin you dropped, the LOI you sent, the criteria you cleared: all still there when the dirt starts moving.

  1. 01

    Find

    Drop a pin, pull the parcel, log the landowner call.

    Prospecting map

  2. 02

    Underwrite

    Lots × price − cost − carry. Compare scenarios, lock the one you bought on.

    Feasibility

  3. 03

    Entitle

    Permits, approvals and their conditions, on a schedule that moves itself.

    Entitlements & schedule

  4. 04

    Build

    Bids, purchase orders, pay apps and lien waivers against one budget.

    Cost control

  5. 05

    Fund

    Cash flow by month, the loan and its covenants, draws the lender approves.

    Capital

  6. 06

    Sell

    Release lots, publish the map, count every takedown live, close the books.

    Lots & sales

The product

Every part of the business, not just the part that fit in a Gantt chart.

Prospecting & underwriting

A map that knows who owns the dirt.

Click any parcel in the country and get owner, acreage and APN on the spot. Turn it into a prospect, run a dated pursuit from first call to signed agreement, and underwrite it with scenarios you can compare side by side. Drop in a broker’s offering memo and the prospect fills itself in, with the page each number came from.

  • Nationwide parcel boundaries and ownership
  • Offering memo read into a prospect and a first calc
  • Scenario comparison and an equity waterfall
  • LOI generator built on your own template
Parcel
Whitaker Family Trust
Acreage
42.1 ac
APN
12-034-002
Zoning
R-2
Make prospect

Entitlements & schedule

The permit slips. The schedule moves with it.

Every approval, permit and bond is a record with its agency, its review rounds, its conditions and its expiry. Steps are linked by real dependencies on your working calendar, so one late approval pushes everything behind it, shows you the critical path and records why the days went.

  • Gantt with dependencies, float and baselines
  • Permit expiry and condition reminders
  • Lot readiness that gates builder takedowns
  • Assignees confirm their dates or push back
Schedule
Cedar Hollow · Phase 1
JULAUGSEPOCTNOVDECTodayRezoning (PUD)Preliminary platStormwater permitMass gradingWater & sanitary
Critical path Baseline Has float
County review of the stormwater permit ran 9 working days long. Mass grading moved with it, logged as a permit delay.

Lots & sales

Every lot is a SKU. Every takedown is a promise you can see.

Phases, product types and a real state machine from not released to closed. Builder lot-purchase agreements track period by period with carry-forward and default flags. Release lots in priced batches, read absorption and months of supply, and share a public lot map buyers can reserve from, deposit included.

  • Takedown periods counted live from closings
  • Public lot map you can embed on your site
  • Releases, absorption and a suggested next release
  • Cost basis and margin on every lot
Takedown agreement
Northgate Homes · Phase 1 · 40 lots
14 of 40 taken down35%
  • Q2 20266/5 lotsMet · +1 carried
  • Q3 20265/5 lotsMet · +1 carried
  • Q4 20263/4 lotsCounting live
  • Q1 20270/5 lotsUpcoming

Cost control

Level bids line by line. Then hold every dollar to its commitment.

Award each line to its low bidder and see exactly what splitting saves. The award becomes a purchase order the contractor accepts, they bill against it with pay applications that hold retainage, and the lien waiver comes back before the payment goes out. The budget forecasts cost to complete the whole way.

  • Purchase orders, change orders and variance requests
  • Pay applications with retainage and stored materials
  • Lien waivers, including twelve states’ statutory forms
  • Approval routing by amount and by days
Bid leveling
Site work package · 3 bids
LineRedline SiteworkHalvorsen Excav.Northway
Clearing & grubbing$48,200$41,800$52,000
Mass grading$212,000$238,500$224,900
Storm sewer$96,400$91,200$88,700
Water & sanitary$143,000$139,500$151,200
Total$499,600$511,000$516,800
Splitting the award saves$17,600 (3.5%)

Capital

Know the month you run short, while there’s time to fix it.

Cash flow by month from your forecast, your closings and the builder’s payment schedule, against the equity and the loans you actually have. Track every loan’s maturity, extension options and covenant tests. Build each draw from the invoices and pay apps you have already approved; the package checks its own backup and waivers before it goes to the lender for approval.

  • Monthly cash flow with the peak need flagged
  • Loans, covenants and the dates that matter
  • Draw packages with backup, waivers and inspections
  • Equity, partners and grants split by line
Capital
Cedar Hollow · cash flow and Draw 4
OctNovDecJanFebMarPeak need · Jan
Out In Running total
Draw 4 · Kestrel Bank$412,860
  • ✓Backup on every line · 9 of 9 attached
  • !Signed lien waivers · 8 of 9 · Ridgeline Excavating pending
  • ✓Inspection · 64% complete · 6 photos

Partner portal

Your builders, lenders and vendors work in it too. No seats to buy.

Invite the people outside your company to their own side of the project. A builder sees their lots, their takedown schedule and what they owe, and can pay it. A lender reviews the draw. A vendor accepts the purchase order, submits the pay app and signs the waiver. Everyone signs in with a link and sees only what is theirs.

  • Built-in e-signatures for LPAs, POs and change orders
  • RFIs, submittals and document requests
  • Builders pay deposits by bank transfer or card
  • Weekly updates you review before they go out
sycamore.plotprogress.com/portal
Builder portal · Northgate Homes
Cedar Hollow
14
Taken down
3
Due this quarter
26
Remaining
Deposit 3 of 4
Due Oct 15 · bank transfer, no fee
Pay $62,500
Phase 2 purchase agreement
Waiting on your signature
Sign
Weekly update: Lots 15–18 are ready for takedown. Paving starts the week of Oct 20.

Property taxes

One missed tax bill can cost you the lot. Not here.

Track the master parcel and every lot split under it, import a year of bills in one paste, and get told sixty, thirty and seven days out. Closings create the developer-side proration on their own.

  • Per-parcel, per-bill status with delinquency alerts
  • Bulk import from the county export
  • Auto-prorations at lot closing
  • Tax burden inside the feasibility calc
Property taxes
Cedar Hollow · 3 parcels tracked
  • 12-034-002 · Master
    2026 · 1st half
    $18,420.00
    Paid
  • Lot 14 · 12-034-114
    2026 · 2nd half
    $1,146.30
    Due in 12 days
  • Lot 41 · 12-034-141
    2026 · 1st half
    $1,092.15
    Delinquent · lien risk
Lot 41 is 9 days past due. In lien states the county can start foreclosure in 60. Reminder sent to Dana.

Documents & AI

Ask the project a question. Get the answer, with the page.

Plats, plan sets, contracts and invoices are indexed the moment they arrive, scanned pages included. Email a vendor’s invoice to the project’s own address and it is read, matched to the order and checked for duplicates before anyone types a thing. Mark up a plan, search inside every file, or just ask.

  • An intake address for every project
  • Markup with numbered notes on any PDF or photo
  • Full-text search, scanned pages included
  • Ask-your-project answers with citations
Ask the project
Cedar Hollow
You: When does the Northgate LPA expire, and what’s the per-lot price?
The Northgate Homes lot purchase agreement runs through December 31, 2027. Lots are priced at $62,500 for lots 1–18 and $58,000 for lots 19–40, with a 10% deposit at signing.
Northgate LPA – executed.pdf · p. 4Northgate LPA – executed.pdf · Exhibit BTakedown agreement · Phase 1

And the rest

The parts you would otherwise buy separately.

All of it on every plan, in the same workspace, on the same projects.

In the field

Crew time clock
Location-checked punches, overtime rules, payroll export.
Equipment
Owned and rented, hours and days costed to the job.
Field reports
Dictated, photographed, with follow-ups that don’t get lost.
Vendor compliance
Insurance, W-9s and licences tracked to expiry.

In the office

Report builder
Any table, filtered and grouped, scheduled to your inbox.
Budget versions
Original, revisions, transfers and contingency draws.
Vendor scorecards
Overruns, change orders and on-time answers, per vendor.
Custom fields & tags
Track what your company tracks, and report on it.

For the company

Divisions & project LLCs
Each entity with its own books and approval rules.
Owner & admin roles
Billing and admin seats stay with the owner.
Two-factor sign-in
Per person, or required for the whole company.
Your data, any time
Export everything yourself, records and files.

Field app · iOS and AndroidComing soon

The field app knows where you are standing.

Open it on site and the project is already selected from your coordinates. Clock in, dictate the report, snap the photos, tick the sub-step, photograph the draw inspection. No signal? It queues and syncs when you have one.

  • Works fully offline with a durable outbox
  • Voice-dictated field reports, AI-captioned photos
  • Time clock that checks you are on site
  • Push for assignments, approvals and overdue steps

The iOS and Android field app is in final testing and ships to every plan at no extra cost.

Coming soon
Online
You’re standing at
Cedar Hollow
Lot 14 · 61°F, overcast
Dictate report
Take photos
Log a call
Ask project
Engineering · due Nov 12
✓Grading Plan
✓Roadway Design
Utilities
2 updates queued · will sync when you have signal

Connected

Type it once. It shows up everywhere it should.

  • QuickBooks Online

    Bills, invoices, payments, purchase orders, draws and journal entries, one set of books per entity.

  • Sage Intacct & Acumatica

    The same sync for larger finance teams. Available on request.

  • Stripe

    Builders and partners pay into your own Stripe account. We never take a cut.

  • Microsoft Outlook

    Your calendar in the app; tag events to projects; follow-ups from a memo.

  • Google Maps & parcel data

    Nationwide parcel boundaries, ownership and APNs, geocoding and directions.

  • Claude AI

    Reads LPAs, bids, invoices and offering memos; answers questions from your documents.

  • Single sign-on

    SAML 2.0 with your identity provider, such as Okta or Microsoft Entra ID. Enterprise plan.

  • API & webhooks

    Read and write your data, and get told the moment something changes. Enterprise plan.

Pricing

Pay per active project. Bring everyone.

No seats to count, no tiers to outgrow. The price follows the number of projects you are actually running, and drops as you add more. Prospects and finished projects are free, so nothing stays in a spreadsheet to save money.

8
1204060+
  1. Projects 1–5
    $149 /project/mo
  2. Projects 6–20
    $119 /project/mo
  3. Projects 21+
    $89 /project/mo

Your 8 projects bill at $119 for the newest one. Minimum 2 projects. Prospects, completed and archived projects are free. Unlimited users on every plan.

You would pay
$918 /mo
$11,020 billed yearly · 10 months for 12
  • Unlimited users, including field crews
  • iOS and Android field app (coming soon)
  • QuickBooks sync, parcel data and AI included
  • Every feature on every plan
Start your 30-day free trial

No card required. Cancel any time.

Running more than fifty projects, or need SSO, an API or a data migration? Email hello@plotprogress.com and we will set up a plan for you. Every workspace bills for at least 2 projects.

Questions

Things developers ask before they sign up.

A project in progress in your workspace. Prospects you are still chasing never count, and neither do sample projects or past projects you add for the record. A completed project stops counting once its lots have closed and its takedown periods have ended, and it stops at your next billing cycle, not the next day.

Something else? hello@plotprogress.com

Put the whole subdivision in one place.

Your company’s workspace is ready in about a minute. 30 days free, no card, and unlimited users from day one.

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